1. About this Policy
1.1 This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1 We are Limitless Freedivers. We can be contacted at email@example.com.
3. What information we collect and why
3.1 Type of information: Name and email address. Purpose: To identify the sender and be able to provide a response.
4. How we protect your personal data
4.1 We will not transfer your personal data outside the EU without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for maximum of one year from last contact.
7. Your rights explained
7.1 It is important that you understand what rights you have in respect of the Personal Data and Special Category Personal Data that we hold about you. To let us know that you wish us to exercise any of your rights outlined above please contact us at firstname.lastname@example.org.
(a) The right to be informed (knowing how we will use your data).
You have the right to be told how we will use your Personal Data – which is set out in This Notice.
(b) The right of access (being provided with copies of your data).
You have the right to ask us to provide you with a copy of your Personal Data. We will supply any information you ask for as soon as possible but may take up to 1 month once we are satisfied as to your identity. We will not charge you for this. This is called a data subject access request.
(c) The right to rectification (changing incorrect information we hold).
If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated. Contact details for any requests can be found above.
(d) The right to be forgotten (erasure) (requesting deletion of your Personal Data).
In some cases, you have the right to be forgotten (i.e. to have your Personal Data deleted from our database).
(e) The right to restrict processing (limiting how we use your data).
In certain situations you have the right to ask for processing of your Personal Data to be restricted because there is some disagreement about its accuracy or legitimate usage.
(f) The right to data portability (moving your data in a useable format).
You have the right to request the Personal Data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party – in certain situations.
(g) The right to object (when we must stop processing your data).
You have the right to object to us processing data purely for our legitimate interests. If you make such a request, we must stop processing your Personal Data unless: we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms; or the processing is for the establishment, exercise or defence of legal claims.
(h) The right not to be subject to automated decision making including profiling (making a decision solely by automated means without any human involvement).
The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you. Limitless Freedivers club does not undertake automated decision making or profiling.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113.
Information Commissioner’s Office Wycliffe House
Water Lane Wilmslow Cheshire SK9 5AF
7.3 For further information on each of those rights, including the circumstances in which they apply, please see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.